Privacy Policy

1. Information We Collect

1.1 Information You Provide to Us

• Account Information: When you register or use the App, we collect your name, email address (via Google login), and contact details.
• Meeting Participants: We collect the names and email addresses of other meeting participants to generate and share meeting summaries.
• Calendar Information: With your consent, we access your calendar to identify and join meetings on your behalf.

1.2 Meeting Summaries

• Transcription and Summarization: We use third-party services, such as OpenAI Whisper for transcription and Google Gemini for summarization, to process meeting content.
• Content Sensitivity: Meeting summaries may contain sensitive information; however, this data is not used to improve our AI models.
• Data Storage: All meeting data is stored on our servers. Users have the option to delete their meeting summaries at any time.

1.3 Email Communications

• Summary Emails: We use Mailchimp to send meeting summaries via email and collect basic analytics related to email interactions.

1.4 App Analytics

• Usage Data: We collect basic analytics, such as user agent information, through Google Analytics and monitor crash reports to improve app performance.

2. How We Use Your Information

We use the collected information to:

• Provide, personalize, and improve the App's functionality.
• Facilitate account creation and secure login.
• Generate and deliver accurate meeting summaries.
• Communicate with you regarding updates, promotions, and support.
• Monitor and analyze usage trends to enhance user experience.
• Ensure the App's security and detect/prevent fraudulent activity.
• Comply with legal obligations.

3. Sharing Your Information

We do not sell your personal information. However, we may share your information in the following circumstances:

• With Your Consent: When you explicitly agree to share information.
• Service Providers: With vendors and partners who assist in providing our services (e.g., OpenAI, Google, Mailchimp).
• Legal Requirements: To comply with applicable laws, regulations, or legal processes.
• Business Transfers: In connection with mergers, acquisitions, or sales of assets.

4. User Rights

You have the following rights regarding your personal information:

• Access and Correction: Request access to your data and correct inaccuracies.
• Data Deletion: Delete your account and associated data at any time.
• Data Portability: Obtain a copy of your data in a portable format, where feasible.

5. Data Security

We implement industry-standard measures to protect your information, including encryption, access controls, and secure storage.

6. Data Retention

We retain your personal information for up to three months or until you choose to delete your meeting data. Once data is no longer needed, we securely delete or anonymize it.

7. Children's Privacy

Our App is not intended for individuals under the age of 18. We do not knowingly collect information from children. If you believe a child has provided us with personal data, contact us immediately.

8. Data Transfers

We may transfer user data across international borders. In such cases, we ensure that appropriate safeguards are in place to protect your information.

9. Policy Updates

We may update this Privacy Policy periodically. Changes will be effective upon posting the revised policy in the App. We encourage you to review this policy regularly.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Email: support@minutesofthemeeting.ai